How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't a question that your company will endure a bit of downtime if you are moving to Colorado Springs, the question is how to minimize that time frame. Nowadays, "downtime" refers to the moments you will be offline and separated from buyers and vendors--not the time used actually moving furniture and hardware from one place to another.

There are three key elements to reducing your time offline, and when you apply the three you ought to be able to accomplish a seamless changeover. But here's the secret--you can't pick two out of three; there's a synchronicity to the procedure that demands attention to each one of the three pieces.

Point Person and Organizing

Should you take away one thing from perusing this, it truly is which you will want a single person in control. And that specific person's primary endeavor is to control all the planning and logistics of the move.

Establish a budget for the move and set your point person free to speak to and hire a professional office moving company in Colorado Springs. The following are a number of various duties your internal “concierge” can supervise.

Service providers--anybody from the paper delivery guy to the internet provider--need to know your move time as soon as possible, and also any changes in the scope of their work. Develop a timetable of when services may be shut off in your existing location and when they're going to be live in the new one. If at all possible, there is a few days overlap to make sure you're protected if there's a snafu with the actual move.

Floor Plan

Get your point person a floor plan of the new place as soon as you have any upfit particulars and share it with the professional movers in Colorado Springs. These details not only helps assess costs (first floor vs elevator, loading docks, etc.), however allows the staff model the circulation of the move-in. A copy of the floor plan really helps the designers set desks and chairs and also other components ahead of the move and that therefore shortens the actual loading to the location.

IT Room

Consider it what you will--IT Closet, Server Room, Hall of Despair and Confusion--the sooner you establish where that area is, your IT team can get prepared for running wires and cables and whatnot.

Presumably, if you're relocating your office you're going to be additionally springing for the most current in technology. If you've not improved your systems for a while, you are in for a happy delight--that massive area you needed for all your out of date hardware has shrunk so much that you may possibly simply need a compact area devoted to the IT components.

Now is also a great time to evaluate your tech accessories--the devices that defends you if something wrong happens. These would include your power backups, surge guards, fire extinguishers, and HVAC.


If you're making use of cloud and your staff can perform remotely during the move, there's a chance you're equipped to keep running without any online outage. In case that's not your scenario, make sure your moving wizard has all these particulars nailed down.

Your IT team will need to have all the cabling and hookups for workstations, printers, and telephones confirmed and geared up for action as soon as the new equipment comes in the door. If you're getting new equipment, make certain it is all set up so they can use it once the desks and chairs get delivered.

Taking care of All the Specifics

Your concierge deals with all the internal specifics and hands-off information as required to your moving company, suppliers, and others that should be in the loop. This frees up the rest of the workers to keep focusing on their actual work as opposed to pondering exactly where they can find the files. It also helps spirits to know that there's one person handling everything, plus they know where to go in order to dispel the speculation that you're eliminating the free coffee.

In short, when you have a plan plus the right point person and office moving company in Colorado Springs implementing that plan, your company move will be smooth and worry-free.


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