How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't a question that your business will endure a bit of downtime if you are moving to Colorado Springs, the question is the right way to minimize that time frame. Nowadays, "downtime" refers to the moments you will be offline and isolated from buyers and vendors--not the time used actually moving furniture and hardware from one place to another.
 

There are 3 key elements to restricting your time offline, and when you execute the three you should be able to accomplish a seamless changeover. But here is the secret--you cannot select two out of three; there's a synchronicity to the procedure that calls for attention to each one of the three pieces.

Point Person and Planning

If you were to take away one thing from perusing this, it truly is which you will want a single person in charge. And that specific person's primary endeavor is to control all the organizing and logistics of the move.

Establish a budget for the move and set your point person free to interview and hire a professional office moving company in Colorado Springs. The following are a number of various duties your internal “concierge” should supervise.

Service providers--anybody from the paper delivery guy to the internet provider--have to be aware of your move time as soon as possible, and also any changes in the scope of their work. Develop a timetable of when services may be shut down in your old location and when they're going to be live in the new one. If at all possible, there is a few days overlap to make sure you're protected should there be a snafu with the actual move.

Floor Plan

Get the point person a floor plan of the new place as soon as you have any upfit particulars and share it with the professional movers in Colorado Springs. These details not only helps assess prices (first floor vs elevator, loading docks, and so on.), but lets the staff model the circulation of the move-in. A copy of the floor plan truly helps the designers set desks and chairs and also other components in front of the move and that consequently reduces the actual loading to the location.

IT Room

Consider it what you will--IT Closet, Server Room, Hall of Despair and Confusion--the quicker you establish where that area is, your IT team can get prepared for running wires and cables and whatnot.

Presumably, if you are relocating your workplace you are also springing for the most current in technology. If you've not improved your systems for a while, you are in for a happy delight--that significant area you needed for all your existing components has shrunk so much that you may possibly simply need a small area devoted to the IT components.

Now is also a great time to evaluate your tech accessories--the devices that defends you if something wrong happens. These would include your power backups, surge protectors, fire extinguishers, and HVAC.

Infrastructure

If you're making use of cloud and your employees can perform remotely during the move, there's a chance you're equipped to keep running without any online outage. If that's not your scenario, ensure that your moving wizard has all these details under control.

Your IT crew really should have all the cabling and hookups for workstations, printers, and telephones confirmed and geared up for action as soon as the new equipment comes in the door. If you're getting new components, make certain it's all in place so they can hook it up as soon as the desks get delivered.

Taking care of All the Specifics

Your concierge deals with all the internal specifics and hands-off information as required to your moving company, providers, and others that should be informed. This frees up the rest of the workers to continue concentrating on their actual work as opposed to pondering exactly where they can find the files. It may also help spirits to know that there is a single person handling pretty much everything, and they know where to go in order to dismiss the speculation that you're eliminating the free coffee drinks.

In short, when you have a plan plus the right point person and office moving company in Colorado Springs implementing that program, your company move will be smooth and worry-free.

 

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