Colorado Springs Moving Blog - Tips, Tricks, and Insider Info
April 10, 2020

How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't any question that your company will encounter a little downtime while you're moving to Colorado Springs, the question is the right way to reduce that time frame. Today, "downtime" refers to the moments you are offline and cut off from clients and providers--not the time spent literally moving furniture and equipment from origin to destination.

You'll find 3 major elements to reducing your time offline, and when you apply the three you will be in a position to pull off a seamless transition. But this is the trick--you won't be able to choose two out of three; there's a synchronicity to the process that calls for focus on each of the three pieces.

Point Person and Organizing

If you were to remember one thing from reading this, it truly is that you'll require one person in charge. And that single person's main task is to deal with all the organizing and logistics of the move.

Identify a budget for the move and set your point person free to meet and engage a professional office moving company in Colorado Springs. Here are a number of additional tasks your internal “concierge” will oversee.

Service providers--anybody from the paper delivery person to your telephone provider--need to be familiar with your move date as soon as possible, and also any variations in the range of their work. Generate a timetable of when services are shut off in your current area and when they will be live in the new one. Ideally, there is a day or two overlap to make sure you're covered if there is a snafu with the actual move.

Floor Plan

Give your point person a floor plan of the new place as soon as you have any upfit specifics and share it with the professional movers in Colorado Springs. These details not only helps estimate expenditures (ground floor vs elevator, loading docks, and so on.), yet lets the team model the circulation of the move-in. A copy of the layout definitely assists the designers place workstations as well as other accessories ahead of the move which subsequently reduces the actual loading into the location.

IT Cabinet

Call it what you will--IT Closet, Server Room, Hall of Despair and Confusion--the quicker you establish where that space is, your IT crew will be able to get prepared for running cabling and whatnot.

Most probably, if you are relocating your business you're going to be likewise springing for the most current in technology. In the event that you haven't improved your systems for a while, you are in for a wonderful delight--that big area you required for the existing hardware has shrunk so much that you could merely need a compact closet devoted to the IT components.

Now's also a good time to assess your tech accessories--the gear that protects you if something wrong happens. These consist of your power backups, surge protectors, fire extinguishers, and HVAC.


If you are making use of cloud and your employees can work remotely through the move, there's a chance you're able to keep going devoid of any online downtime. If that's not your position, be sure that your moving wizard has all these details on the radar.

The IT crew should have all the cabling and connections for workstations, printers, and telephones tested and geared up for action once the new devices comes in the door. Should you be getting new equipment, ensure everything is in place to allow them to plug it in when the desks get there.

Managing All the Details

Your concierge manages all the internal specifics and hands-off information when needed to the moving company, providers, and other people which need to be informed. This frees up the remainder of the workers to keep concentrating on their actual work instead of pondering where they can locate the files. It also helps morale to know that there will be one person taking care of every little thing, and they also know where to go to be able to dismiss the gossip that you're eliminating the free cups of coffee.

In short, for those who have a plan and the right point person and office moving company in Colorado Springs employing the approach, your company move could be flawless and worry-free.


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The Mickelson Family
The Mickelson Family
Best. Move. Ever!
Very pleased with the overall respect and care the men gave to my possessions. Even mailing me very quickly the only thing lost in transit. Would recommend to anyone needing a long distant move.
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