by Julie DeLong, A-1 Freeman Moving Group
Boxing up your office seems like an easy chore, doesn't it? Especially if you're a decently uncluttered person, it looks like all you'd have to do is put your files in a box, your computer and peripherals in another, load up the furniture, and you’re done. Sadly, moving your office from here to there is many times much more labor intensive than we tend to think it is. Luckily, sidestepping these common mistakes when it is time to pack up your office can save you a great amount of headaches when moving to Colorado Springs.
Mistake #1: A Lack of Organization
No matter if you are doing a do-it-yourself move or have found a moving company to assist, the worst thing you can do when it's time to pack up is start without being suitably prepared. You may think you're ready because you wrote a one word item designation on the side of the box, but what you should do is prepare in advance what you are going to pack and in what order you are going to pack it. After that, you need to precisely label what is is going into which box. Because when you have your boxes loaded up, moved, and to their destination, you're going to forget which box holds your power cords, and which one contains your pens in it. So, make a list on every box of what is in it to prevent digging, disorientation, and some hysteria while you get unpacked.
Mistake #2: Burying Things You Really Need
If you have ever moved your residence, you most likely recognize that feeling of finding the dishes you have not needed in a decade amid unpacking, but not being able to uncover the shampoo and fresh clothes you must have for tomorrow morning. An office move can have the same complication. That is why you must pack up the things you are not going to need right away (such as your tax records from five years ago), and be sure they go on the truck first. The items you will need quickly (your desk, your computer, your printer, etc.) should all be packed up last so they're the first boxes you remove from the truck. This process helps negate your work interruption, and helps you get right back on the job once you reach your new office.
Mistake #3: Not Using a Timeline or a Checklist
Moving an office to Colorado Springs is a process that usually happens accumulatively, which is why it's important to put in place the correct tools to understand your progress. You should have a timeline in place to estimate the amount of time it will take to pack up your belongings, the amount of time it will consume to move it, the amount of time it will consume to unpack, and then the amount of time it will take to put everything back together. The timeline must have some time in it for setbacks, and it should be accompanied by a checklist so you can cross off tasks as they are finished. If you plan to hire a professional moving company, they will help you with this process. Winging it isn't a very good option for an office move.
Mistake #4: Bringing Stuff You Don't Need to Colorado Springs
Moving your office is a chance to start fresh, and to put your best foot forward. Unfortunately, a lot of folks end up just moving everything with them, whether or not they actually need it. That is why, before you even think about packing, you must sift through all of your stuff in your office and contemplate if it needs to come to the new office location. That broken hole punch that you already bought a new one and were keeping on hand in the event that you could get it repaired? Do not muddle up your new office with it. The stack of old, but still functional, routers you hung onto in the event of an I.T. issue? Well, if they are a few years old, they are probably antiquated. That ream of musty paper that doesn't fit your printer? Recycle it or give it to an employee for their children to draw on. The more items you can dispose of (including digitizing old records so the physical copies are no longer necessary) the more carefree your move will be.
Moving your office may be a huge task, but with a little bit of preparedness and organization, downtime can be at a minimum. A-1 Freeman Moving Group has been the office moving expert for over four decades. Our skillful staff can make sure that your office move to Colorado Springs goes smoothly. Contact us today!