Hey, Colorado Springs: These 8 Office Relocation Blunders Can Cost You Dearly

office being prepared for a moveYou have a business to maintain. And now you have to maintain it while you’re moving it from one location to another! How do you keep your Colorado Springs business growing and the profits flowing while your furniture’s going out the door? That’s the “million dollar” question of office relocation! Answer it inappropriately, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a great answer for you – one that’s predicated on helping keep you from making 8 blunders that we, as office relocation specialists, find all too often made:
  1. Not Planning Ahead. When you first know you’ve got to move, that’s when you ought to begin planning for it. Alas, too many companies launch into their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other providers to come up with a decent proposal for you, let alone properly deliver the goods and services you purchase from them. Remember: too little time often leads to too many mistakes. Let the size of your business and the complexity of your move – i.e., the number of steps that must be taken before other steps can be started – guide you in deciding how soon is soon enough.
  2. Not Checking Out Your Mover Thoroughly. Office relocations are difficult. You need a moving company that’s savvy enough to deal with office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just contemplating, make sure they’re legitimate. Look at https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, particularly for interstate commerce. Check the reviews at bbb.org. to find out if any grievances have been filed against them with the Better Business Bureau. And, if at all possible, check with other firms who’ve used them to see how well they fulfilled their contractual obligations. It’s also worth your while to inquire about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they adhere to standard chain-of-custody procedures.
  3. Not Coordinating and Communicating Adequately with Your Mover. Your office relocation manager must work with the project manager your moving company has assigned to ensure that your internal team and the moving company’s team are on the same page. Any [[changes in the schedule need to be properly communicated to all those involved, thus helping prevent one upset from giving rise to others and causing all kinds of errors and cost overruns.
  4. woman alone in empty officeNot Committing Enough Internal Staff to Your Move. The complexity of any office relocation fairly mandates that you recruit the help of your own personnel. Choose people in each department who know their department’s needs well and have access to pertinent company records. That may not always be the department head! In truth, you’re often better off soliciting the help of veteran but non-managerial staffers, as they’re more likely to submit to your relocation manager’s dictates without argument.
  5. Not Following the Schedule. It’s rarely the case that an office relocation schedule slows down. Sure, various stages can be derailed temporarily for this or that reason. But what typically happens then is that the schedule gets compressed. And that typically happens because the planning got off to a late start. And what happens when you attempt to compensate for lost time? More people from your team and the mover’s team are given more overtime hours. Everybody starts getting in the way of everybody else. Things get sloppy. Mistakes are made. And who pays for all this? Yep. Better to draft a pragmatic schedule initially and adhere to it.
  6. Not Budgeting Appropriately for Your Move. Admittedly, it’s not easy for any company that hasn’t experienced a relocation before to know precisely what its move will cost in the end. To leave that cost to chance, though, or to budget for it insufficiently is a huge no-no! In many instances, you need to figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses such as new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your likely expenditures you accommodate at the start, the more governable the expense of your office relocation will be.
  7. Not Having Sufficient Coverage. If you’ve decided to sign with a professional relocation company of any renown, the risk of property damage is slight. That said, you be prepared. Ask your mover about the coverage options they have and choose the one that best accommodates your firm.
  8. Not Remembering to Back Up Your Data. We needn’t call up horror stories here. Suffice it to say that during your office relocation, your firm’s material records should be backed up digitally, wherever practicable. Those that can’t be digitized ought to be kept safely in a warehouse. And your digital data should be backed up in the cloud. Historically, losing such data or suffering its damage isn’t a common occurrence. But do you really want to risk it? Then, however you can, back it up!
A big way to prevent these types of errors – or to counteract them effectively – is to engage the services of a moving company that has a verifiable track record of successful office relocations. May we call your attention to A-1 Freeman Moving Group right here in Colorado Springs? Investigate us as we suggest above. Then review our office relocation services and ...
 

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