Hey, Colorado Springs: These 8 Office Relocation Faux Pas Can Really Drain Your Finances

office being prepared for a moveYou have a business to maintain. And now you have to maintain it while you’re moving it from one location to another! How do you keep your Colorado Springs business growing and the profits flowing while your furniture’s going out the door? That’s the “million dollar” question of office relocation! Answer it inappropriately, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a great answer for you – one that’s predicated on helping keep you from making 8 faux pas that we, as office relocation specialists, find all too often made:
  1. Not Planning Ahead. When you first realize you’ve got to move, that’s when you ought to begin planning for it. Alas, too many companies launch into their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other providers to draft a decent proposal for you, let alone properly deliver the goods and services you purchase from them. Remember: too little time often leads to too many mistakes. Let the size of your business and the complexity of your move – i.e., the number of steps that must be taken before other steps can be begun – guide you in deciding how soon is soon enough.
  2. Not Checking Out Your Mover Completely. Office relocations are difficult. You need a mover who is smart enough to deal with office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just to begin with}48]! So, whatever moving companies you’re {{considering, make sure they’re legitimate. Look at https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, particularly for interstate commerce. Read the reviews at bbb.org. to find out if any grievances have been filed against them with the Better Business Bureau. And, if you can, check with other firms who’ve employed them to find out how well they lived up to their contractual duties. It’s also worth your while to inquire about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they adhere to standard chain-of-custody procedures.
  3. Not Coordinating and Communicating Adequately with Your Mover. Your office relocation manager must work with the project manager your moving company has assigned to see that your internal team and the moving company’s team are in perfect sync. Any amendments to the schedule must be properly communicated to all those involved, so that one problem doesn’t create all kinds of errors and cost overruns.
  4. woman alone in empty officeNot Assigning Enough Internal Staff to Your Move. The difficulty of any office relocation fairly mandates that you recruit the help of your own personnel. Pick people in each department who know their department’s needs well and have access to relevant company records. That may not always be the department head! In truth, you’re often better off getting the help of veteran but non-managerial staffers, as they’re more likely to submit to your relocation manager’s dictates without argument.
  5. Not Keeping to Schedule. It’s not often the case that an office relocation schedule slows down. Certainly, various stages can be derailed temporarily for this or that reason. But what frequently happens then is that the schedule gets compressed. And that frequently happens because the planning got started too late. And what happens when you attempt to make allowances for lost time? More people from your team and the mover’s team are given more overtime hours. Everybody starts getting in the way of everybody else. Things get sloppy. Mistakes are made. And who pays for all this? Yep. Better to come up with a responsible schedule initially and stay with it.
  6. Not Budgeting Appropriately for Your Move. Admittedly, it’s difficult for any company that hasn’t experienced a relocation before to know exactly what its move will cost in the end. To leave that cost to chance, though, or to budget for it inadequately is a huge no-no! At the topmost level, you need to figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses like new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your likely expenditures you reckon with at the start, the more governable the expense of your office relocation will be.
  7. Not Having Sufficient Coverage. If you’ve decided to sign with a professional relocation company of any renown, the potential for property damage is slight. That said, you need to be prepared. Talk with your mover about the coverage options they have and pick the one that best accommodates your firm.
  8. Not Remembering to Back Up Your Data. No need for horror stories here. Suffice it to say that while your office relocation is underway, your company’s material records should be backed up digitally, wherever practicable. Those that can’t be digitized ought to be kept safely in a warehouse. And your digital data should be backed up in the cloud. As a matter of historical precedence212, losing such data or suffering its damage isn’t a common occurrence. But do you really want to risk it? Then, by all means, back it up!
A big way to circumvent these types of mistakes – or to compensate for them effectively – is to go with a moving company that has a proven track record of successful office relocations. May we recommend A-1 Freeman Moving Group right here in Colorado Springs? Investigate us as we suggest above. Then review our office relocation services and ...

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